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Editing Templates in Microsoft Word and Publisher

Versions 2000, 2002, 2003
editing word templates Helpful Tips for Editing Templates in Microsoft Publisher & Word
  • Add Your Own Text
  • Change Fonts, Size and Style of Text
  • Add Your Own Pictures and Logo
  • Edit Pictures and Drawing Objects
System Requirements
Before you begin, make sure your computer meets the following system requirements:
  • PC with Microsoft Windows® 2000, Microsoft Windows XP or Vista
  • Microsoft® Word 2000 or later or Microsoft® Publisher 2002 or later

How to Add Your Own Text

The LayoutReady templates include text boxes filled with placeholder text and suggested copy content for heads and subheads. The text has been carefully formatted and placed in the document to make it easy to customize. Use any of the copy content and edit it in any way you like. To edit text, simply click on it, select it and replace it with your own. Insert a new text box, delete or duplicate an existing text box and layer text boxes on top of one another to achieve special graphic effects.

Replacing placeholder text
Click on the text box, select the text within it and replace it with your own. Resize the text box as needed to accommodate your copy.

Duplicating an existing text box
Duplicate an existing text box to retain its text formatting.
1. Select the text box by clicking on the edge of the text box.
2. Press and hold CTRL, click the edge and drag the text box to the desired location.

Inserting a new text box
1. On the Insert menu, click Text Box.
2. Click and drag in your document where you want to insert the text box.
Note: For Word 2003, turn the drawing canvas off before inserting text boxes and pictures.
1. On the Tools menu, click Options, then click the General tab.
2. Clear the ‘Automatically create drawing canvas when inserting AutoShapes’ check box.

Deleting a text box
1. Select the text box by clicking on the edge of the text box, then press delete on the keyboard.

Changing the wrapping style of a text box
Change the wrapping style of a text box to freely place it on the page and to layer it in front of or behind others.
1. Select the text box you want to change.
2. On the Format menu, click Text Box. In the Format Text Box dialog box, click the Layout tab.
3. Click ‘In front of text’ for the wrapping style (‘None’ for Publisher), then click OK.
Move the text box where you want.

Moving a text box forward or backward
Layer text boxes on top of one another to create special effects.
1. Select the text box you want to move forward or backward.
2. Word: On the Drawing toolbar*, click Draw, point to Order, and then click Bring Forward, Send Backward, Bring to Front, or Send to Back.
Publisher: On the Arrange menu, point to Order, and then click Bring Forward, Send Backward, Bring to Front, or Send to Back.

*TIP: To display a toolbar:
1. From the View menu, point to Toolbars, and then click the toolbar you need.
2. Move the toolbar to where you want it.

How to Change Font, Size and Style of Text

Font, size, style and color of text has been pre-formatted in the document. Standard fonts, New Times Roman and Arial, are used to demonstrate the suggested style and size of type. Special effects, like expanding or condensing text and increasing or decreasing character spacing, are also used. Keep the existing text treatments or further customize your design project by changing the fonts and special effects to suit your needs.

Applying a different font to text
1. Select the text you want to change.
2. On the Formatting toolbar*, click a font name in the Font box.

Changing the size of text
1. Select the text you want to change.
2. On the Formatting toolbar*, type or select a point size in the Font Size box. For example, type 10.5.

Increasing or decreasing space between characters
1. Select the text you want to change.
Word:
2. On the Format menu, click Font, then click the Character Spacing tab.
3. In the Spacing box, enter the value you want.
Publisher:
2. On the Format menu, click Character Spacing.
3. Enter the Tracking amount you want.

Condensing or expanding text
1. Select the text you want to change.
Word:
2. On the Format menu, click Font, then click the Character Spacing tab.
3. In the Scale box, enter the percentage you want.
Publisher:
2. On the Format menu, click Character Spacing.
3. Enter the Scaling amount you want.

Changing the color of text
1. Select the text you want to change.
2. On the Formatting toolbar*, click the arrow next to Font Color, and select the color you want.

Applying special effects to text
Apply special effects to your text, like superscript, subscript, caps, small caps, shadow, outline or emboss.
1. Select the text you want to change.
2. On the Format menu, click Font, then select the special effect you want.

How to Add Your Own Pictures and Logo

The templates include carefully selected high quality stock photos, original graphic elements and logo artwork. Some pictures and graphics are layered on top of one another to produce artisitic results. Insert your own pictures, clip art and graphic shapes, or cut and paste from other LayoutReady templates. Use the existing logo design, customize it, or replace it with your own.

Inserting a picture from a file
1. On the Insert menu, point to Picture, and then click From File.
2. Browse to locate the picture you want to insert.
3. Double-click the picture you want to insert.
Note: In Word, pictures are inserted at the top left corner of the page. The picture may be hidden behind another graphic. To select the picture, move graphics on top out of the way and change its wrapping style. (see instructions below).

Changing the wrapping style of a picture
Change the wrapping syle of a picture to freely place it on the page and to layer it in front or behind others.
1. Select the graphic you want to change.
2. On the Format menu, click Picture. In the Format Picture dialog box, click the Layout tab.
3. Click ‘In front of text’ as the wrapping style (click ‘None’ for Publisher), and then click OK. Move the graphic where you want.

Selecting graphics placed behind other graphics
Graphics used in the layout file may be layered on top of one another. Click the graphic on top and drag it out of the way to select the graphic behind. Or, change the layer order of the graphic by moving it forward or backward. (see instructions below).

Moving a graphic forward or backward
Layer graphics on top of one another to create artistic effects.
1. Select the graphic you want to move forward or backward.
2. Word: On the Drawing toolbar*, click Draw, point to Order, and then click Bring Forward, or Send Backward, or Bring to Front, or Send to Back. Publisher: On the Arrange menu, point to Order, and then click Bring Forward, Send Backward, Bring to Front, or Send to Back.

Creating graphics files with transparent backgrounds
If a graphic you inserted has a colored background you’d like to be transparent, locate a different file format or convert the graphic to a format that supports transparent areas.
Graphic files that usually have transparent areas are vector: .eps, .emf, .wmf
Graphic files that do not have transparent areas are bitmap: .jpg, .tif, .bmp

Editing Pictures and Drawing Objects

LayoutReady templates use pictures and drawing objects that have been precisely produced using an artisically selected color palette. In Microsoft Office, pictures are photos or graphics that were created from another file and inserted into the document. Drawing objects are graphics generated within Word or Publisher. Formatting and editing options vary depending on the type of picture or drawing object you’re working with.

Grouping and ungrouping object
Text and graphics may be grouped. To edit graphics individually, first ungroup them.
To ungroup objects:
Word: Select the object. On the Drawing toolbar*, click Draw, and then click Ungroup.
Publisher: Select the object. On the Arrange menu, click Ungroup or Ctrl+Shft+G.
To group objects:
Word: Select the objects you want to group. Shift-click to select multiple objects. On the Drawing toolbar*, click Draw, and then click Group.
Publisher: Select the object. On the Arrange menu, click Group or Crtl+Shft+G.

Resizing a picture
1. Select the picture you want to resize.
2. Position the mouse pointer over one of the sizing handles.
3. Drag the sizing handle until the object is the shape and size you want. To maintain the object's proportions, drag one of the corner sizing handles.

Cropping a picture
1. Select the picture you want to crop.
2. On the Picture toolbar*, click Crop.
3. Position the cropping tool over a cropping handle and drag the handle inward until the object is cropped the way you want it.

Formatting a picture or drawing object
Formatting pictures: Pictures can be resized, cropped, and color adjusted using brightness and contrast, converting color to black and white or grayscale. To change specific colors, you need to use a photo editing or drawing program.
Formatting drawing objects: Drawing objects can be resized, rotated, flipped, and colored. Add borders, patterns and other effects.
Formatting options vary depending on the type of graphic you are editing.
To format a picture or drawing object:
1. Select the picture or drawing object you want to edit.
2. On the Picture toolbar* or the Drawing toolbar* click the editing option you would like to use.
Positioning or sizing graphics exactly: On the Format menu, click Picture or AutoShape. Then, enter your settings in the dialog box.

Additional Microsoft Word and Microsoft Publisher Resources

For help while using Microsoft Word and Microsoft Publisher, press F1.

To locate additional Office clip art, training and assistance,
visit Office Online at http://www.office.microsoft.com/

For the latest information about Office 2007 Editions,
visit http://www.microsoft.com/office/editions/prodinfo/

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